Navigating & Editing Content Groups

yospaceCDS R2.0 introduced new features to allow users to curate content within a Content or Source Group.  If this is your first time using yospaceCDS, the Contents section of the Edit Content Group screen may be collapsed.  Click the Content section to expand it.

Navigating within a Content Group

• You can choose between two ways of displaying the content within the Content Group. Click either the Detail or Summary buttons next to the View List As label.
• Type keywords into the Search box to search for all items within the Content Group that contain the text you typed in the title or description field of the Media Item.  Click the Cancel Search icon (marked as an X) to cancel the search and return you to a view of all items.
• The first 10 items of the Content Group will be shown to you.   You can swap between subsequent pages using the pager directly above the list of items.  
• To extend the list to the next ten items (useful if you are wanting to sort a wide range of items) just click the Load More Items... button.  This button will no longer appear at the bottom of the page if there are no more items to display.

Editing Media Items

• Select the Notes tab to view and edit the annotations associated with a given Media Item.  These annotations are not seen outside of the Content Management Console and should be used to leave notes which may be helpful in a multi-user workflow.  If you make changes, be sure to click the Save button otherwise your changes will be lost.
• Select the Metadata tab to view and edit the metadata that will be exported with this Media Item on RSS feeds.  This may be shown to end users. If you make changes, be sure to click the Save button otherwise your changes will be lost.
• You can add additional metadata fields by clicking the Add Custom Field link at the bottom of the Metadata tab.  The fields that you can add are dependent on your Metadata Set-up.

Setting Thumbnails

• Thumbnails may only be set if your account is configured to retain the original content with yospaceCDS.  Consult support@yospace.com to have retention of your original content enabled.
• Select the Thumbnail tab and play the video, pausing it at the frame that you want to make into the thumbnail.
• Click the Set Thumbnail at X.X Seconds link.
• The thumbnailing request will be send to yospaceCDS.  It may take a few minutes for the thumbnail to update.  You will need to refresh the page to see the thumbnail update.
• Select the Metadata tab to view and edit the metadata that will be exported with this Media Item on RSS feeds.  This may be shown to end users. If you make changes, be sure to click the Save button otherwise your changes will be lost.

Publishing Items

• A Media Item can be published (copied) into any other Content Group using the Publishing tab.  Note that you can cannot publish into Source Groups.
• You will see two lists of Content Groups.  The list on the left shows the Content Groups the Media Item is currently a member of.  The list on the right is the list of Content Groups that the Media Item is not currently a member.
• To publish the Media Item into a new Content Group, click a group from the list labelled Not Currently Published In and click the left arrow button to move it into the list of group of which it is a member.
• To remove a Media Item from a Content Group of which it is a member, click the Content Group from which you wish to remove in the list labelled Currently Published In and click the right arrow button. 

Replacing Media

yospaceCDS R2.1 introduced the ability to replace the media associated with an item of content.  The media replacement function replaces the underlying media asset without changing the item's ID.  The media replacement function is CDN-cache friendly in that the new media is immediately available to end-users once it has been successfully ingested, regardless of the caching policy in downstream CDNs.

This facility is helpful if you have made some corrections or revisions to a video in your library and where downstream system may have already cached the access URL.  

Watch our video tutorial on how to replace media, the key points are:

• Use the Media tab of a content item; you can specify a URL from which yospaceCDS will fetch the new content or can you upload directly from your PC.
• If the item was ingested via a feed, the original content URL is shown in the URL box.
• You can also use Content Adjustment Settings to adjust the newly ingested media
• Once you submit the media, the media is ingested and encoded by yospaceCDS.  The old media will remain active but the item will have a "Revising" label.
• Once the encoding of the new media is complete, the old media is deleted and the new media is made active.  At no point is the content not available to end-users.

Deleting Items

• If you are a user with Administrator privileges, you will see a link at the bottom right of the Info tab labelled Delete.  Clicking this will present two options: Delete Permanently or Delete and Re-ingest.  The Delete Permanently will remove the Media Item but will also keep a record of the GUID on the original feed so that it is not automatically re-ingested.  The Delete and Re-Ingest is relevant only if the item was ingested via an Input Feed.   By selecting this option, the Input Feed will re-ingest the content on its next poll cycle.
• If you are a user with Editor privileges, and the item is a member of more than one Content Group, you will see link on the bottom right of the Info tab labelled Remove.  Clicking this removes the item from the current Content Group.  The Remove link will not be see if the current Content Group is the last group of which the Item is a member.